History for UpdateExpenses

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Update Expenses

  This use case describes the process of filing and managing expense
  reports.

  Actors

    Staff -- People filing expenses and finding expense status.

    OfficeManager -- Person collecting and liquidating expenses.

    Management -- Someone wanting to review expense information.

  Flow Of Events

    Collect Expense Data

      We should have flexibility in how people capture expense data.  Since 
      the Pilot is a dominant facility for this, we'll follow its lead.  
      Meaning, we'll use Excel as the neutral storage format for getting 
      data to Kathy.

      A Pilot user types in expense items and synchronizes them.  They 
      then grab the Excel file and update the 'Expenses.xls' file in their 
      home folder on DCIS.

      A non-pilot user fires up an Excel compatible program, such as Excel, 
      Gnumeric, or StarOffice.  They manually make the editing changes and 
      upload the data to 'Expenses.xls' in their home folder.

      Once the data are uploaded, the staff member  clicks a button that 
      emails Kathy letting her know that the expense data are updated.  The 
      email has a hyperlink to let Kathy quickly pop up the file in Excel.

      Open question: should the contents of 'Expenses.xls' be standardized? 
      If so, the layout of the Pilot's spreadsheet should be the standard.

    Liquidate Expense

      Kathy gets an email message and clicks on the hyperlink to the Excel 
      file.  Kathy does her thing and prints an expense approval form to be 
      signed.

    Check Expense Status

      Staff member gets photocopy of approved expenses.  If they want to 
      review things, they open their desk drawer and flip through papers in 
      a folder.

    Browse Expense Data

      Rob reviews an expense item and approves it.  Done by paper.